Kardo by Veltis
Time tracking and HR management
Time clock, hours and documents for your team, with no spreadsheets and no paper.
Employees clock in, send in their medical certificates and sign their pay stubs from their phones. You follow everything on the dashboard and close the month with the hour bank calculated and the timesheet signed.
View by pillar
Kardo by Veltis, on the phone and on the manager's dashboard
What Kardo does
From the clock-in record to the HR dashboard
Clock in by phone, with location verified
The team clocks in, clocks out and logs breaks in the app, wherever they are working. Each unit has its own radius, and any clock-in outside it reaches you flagged.
An hour bank that calculates itself
Overtime, late arrivals and compensatory time calculated by your company's work schedule rules. At month-end close, the timesheet comes out signed by the employee.
Shift schedules and holidays for each unit
Work hours by day of the week, days-off rotation and the holiday calendar for each branch, in one place.
Medical certificates and vacation, paperless
The employee sends the medical certificate through the app, with the file attached. You approve it, and the absence goes straight into the hours calculation. Vacations entered in the dashboard also justify the days without clock-ins.
Pay stubs and receipts signed from the phone
Send pay stubs, receipts and other documents to the whole team and track who has already signed.
Pay advances and transit vouchers
HR enters the advance and generates the transit voucher receipt for the whole team, and the employee signs digitally in the app.
Disciplinary actions on record
Every action taken is recorded in the employee's history.
A dashboard for decision-makers
Who has already clocked in, who is absent, what is awaiting your approval, and reports in spreadsheet and PDF formats. Each manager sees only their own part: Administrator, Unit Manager and Area Manager.
The four pillars
Timekeeping, People, Processes and Results, screen by screen
Each pillar shows what the employee sees on their phone and what the manager follows on the dashboard.
Every punch stamped by the server.
On the employee's phone
- Today's time record, with location active and the button to clock in.
- The clock-ins already recorded, with the expected workday shown next to the hours worked.
- Shortcuts to correct a time entry and to submit a medical certificate.
On the manager's dashboard
- Who has already clocked in today and who has not yet.
- Pending timekeeping items: corrections and clock-ins outside the radius.
Kardo by Veltis, on the phone and on the manager's dashboard
Work schedules, shifts and medical certificates in one place.
On the employee's phone
- Time correction requests and submitted medical certificates, all in one place.
- The status of each request: pending, approved or rejected.
On the manager's dashboard
- Submitted medical certificates awaiting approval.
- What is waiting for the manager's review, in a single list.
- Absences today: day off, sick leave and vacation.
Kardo by Veltis, on the phone and on the manager's dashboard
Documents to sign and requests to HR, with the status of each.
On the employee's phone
- Payslips, receipts and other documents, to view, sign or download.
- Documents pending signature kept separate from those already signed.
On the manager's dashboard
- Unsigned documents and how many are still missing signatures.
- The items waiting on HR, with a count of what is left to review.
Kardo by Veltis, on the phone and on the manager's dashboard
Hour balance for the employee and daily dashboard for the manager.
On the employee's phone
- The current hour bank balance.
- The latest entries: overtime, lateness and compensatory time.
- Balance lookup by period.
On the manager's dashboard
- Today's numbers: who has clocked in, who still needs to, what is waiting for review and what still needs signing.
- The team's hour bank: negative hours and accumulated hours.
- Team reports in spreadsheet and PDF.
Kardo by Veltis, on the phone and on the manager's dashboard
Month-end close
Month-end close, without the all-nighter.
At the end of each period, the hours are already calculated by the company's work schedule rules and the timesheet goes to the employee to sign on their phone.
From clock-in to close
- 01
Clock-in
The employee records clock-in, breaks and clock-out on their phone, and the location is checked against the unit's radius.
- 02
Hours
Hour bank calculated by the work schedule rules: overtime, lateness and compensatory time.
- 03
Closing
Timesheet for the period, digitally signed by the employee.
Security and Portaria 671
Reliable time and a traceable record
Portaria 671/2021
The electronic time clock ordinance requires reliable time and records that cannot be lost. Kardo was built around these two points.
Clock-in stamped by the server
The employee's clock-in is time-stamped by the Kardo server, with the location checked against the unit's radius.
Corrections only with approval
A correction requested by the employee starts with a stated reason and only takes effect after the manager approves it. Changes made through the dashboard are kept in the audit log.
Privacy
The employee accepts the privacy terms on first access, and each company can only see its own data.
Implementation
From mapping the work schedule to month-end close
- 01
Mapping work schedules
Units, the team's work model and the company's work schedule rules.
- 02
Setup
Company, branches with their location radius, work schedules, holidays, employees and managers.
- 03
Team's first access
Each employee signs in through the company's own address, accepts the privacy terms and starts clocking in from their phone.
- 04
Day-to-day routine
Clock-ins, correction requests, medical certificates and documents, with manager approval on the dashboard.
- 05
Month-end close
Timesheet and documents signed digitally, with the hour bank up to date.
Who it is for
A starting point for every company size
Time clock and documents organized from the first employee, without having to build an HR department.
Multiple units, each with its own location radius, its own schedules and its own manager.
Many units and managers, with three access levels and company-wide reports.
In the ecosystem
Kardo's time records reach the other Veltis areas
HR and Payroll
The timesheet closed and signed in Kardo arrives ready for the payroll department to run payroll, with less manual checking.
Controllership
The hour bank and overtime recorded in Kardo help controllership track the cost of the team's working hours.
Frequently asked questions
Questions from anyone evaluating
How long until Kardo is up and running?
Implementation takes up to 10 days.
Do employees need to install an app?
No app store needed. Kardo opens in the phone's browser and can be installed on the home screen, like an app.
How does Kardo handle what Portaria 671/2021 requires?
In Kardo, the employee's clock-in is timestamped by the server, a correction requested by the employee only takes effect after the manager approves it, and changes made through the dashboard are recorded in the audit trail. This is what Kardo does with respect to the two points that Portaria 671/2021 requires of electronic time clocks: reliable time and a record that cannot be lost.
Does it work for teams that work in more than one place?
Yes. Each clock-in records the location and each unit can have a radius. A clock-in outside it is flagged for the manager to review.
Does Kardo run payroll?
No. Kardo handles time clock records, absences and team documents, and closes the timesheet for each period. Payroll stays in the system the company already uses or with Veltis's payroll department.
Who has access to the dashboard?
There are three levels: the Administrator sees the whole company, the Unit Manager sees their branches and the Area Manager sees the people in their area.
Is Kardo sold separately from the accounting service?
Yes, it can be contracted independently or together with the Veltis service.
How does Kardo handle employee data?
The employee accepts the privacy terms on first access, each company sees only its own data, and changes made through the dashboard are recorded in the audit trail.
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